*Note: For all FGO Stores, employees should be managed in UKG/UltiPro*
All employee management is done in the Employee Maintenance area under the Labor menu.
- To create a new employee, click the + plus icon.
- To edit an employee, find the employee and select Edit.
- To terminate an employee, find the employee, select Edit, and then change the status to Terminated.
Employee data is synchronized with the BRINK POS every hour.
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Information on the employee maintenance fields.
- Fields with an * are required.
- Employee Number – System-generated. Must be unique within the system.
- Primary Location – The drop down allows the user to filter the list of locations; the location can be selected using this window. This can only be changed for existing employees.
- Status – Defaults to 'Active' for new employees. Can be set to 'Leave' or 'Terminated' for existing employees. If set to 'Terminated', then the "Date Terminated", "Termination Reason" and "Eligible for Rehire" fields are required; otherwise these fields are not visible and not required.
- Manager check box – If this is checked and "Broadcast Schedule" is checked, a copy of the labor schedule will be sent to the address entered in the E-mail Address field when "Broadcast Management" is selected in the Labor Schedule module.
- Broadcast Schedule check box – If checked, a copy of the employee’s schedule will be sent to the address entered in the E-mail Address field when "Broadcast Employees" is selected in the Labor Schedule module.
- E-mail Address – This is required if "Broadcast Schedule" is checked.
- Break Wavier check box – Check this box if the employee has signed a break waiver. (Under current California law, employees are entitled to an unpaid 30 minute break for every 5 hour shift. Employees can sign a waiver that increases the time to an unpaid break for every 6 hour shift. When Unpaid Break periods are included on the Labor Actuals tab of the Review/Edit Labor Information screen, the Employee Break reports will include a "Wavier" column and can be filtered to display employees based on whether this box is checked or not.)
- Social Security Number – Authorized users will be able to view and/or edit entries in this field; for all other users, asterisks will be displayed to mask the entry and the field will not be editable.
- Pay Type – This opens a pop-up in which a Position (and Pay Rate for ‘Hourly’ employees) is assigned.
- Primary Position – This is populated once a position has been assigned.
- Salary – Only available if "Pay Type" is NOT 'Hourly'. Enter the employee’s annual salary amount. When an employee shift is added to the Labor Schedule, Net-Chef will calculate the daily salary value.
- State/Federal Exemptions – For reference only; may be exported to the payroll system.
- State/Federal Additional Withholding – For reference only; may be exported to the payroll system.